Sorting AddressBook contacts by zip code

From today’s mail bag:

I am trying to sort a subset (204 names) of my OS X Address Book that I have selected and put in a group. I want to sort it in zip code order. While the program apparently supports zip sorting, it doesn’t process the data in this manner, saying it is sorting but leaves it in alpha order. I want to print in zip order onto standard Avery 5260 labels. While the program will do 10 names in zip order, it doesn’t seem to be able to do 204. I need to complete this task by this Monday at the latest.

Do you know of a more powerful addressing program? I use Address Book as it syncs with my iPhone. Perhaps I should move back to the Microsoft program.



Filed under Apple Software, Mail Bag, Troubleshooting

3 responses to “Sorting AddressBook contacts by zip code

  1. Take a look at a $49 FileMaker program called Bento.

    Bento brings your important information together in one place to help you get organized. So you can manage your contacts, coordinate events, track projects, prioritize tasks, and more – faster and easier than ever before.

    It’s never been easier to get organized thanks to built-in links with Mac OS X Address Book and iCal, ready-to-use templates, and elegant themes designed by Mac artists.

    You can order the trial version of Bento by filling out an online form:

    NOTE: Bento requires Leopard (OS X 10.5).
    The Bento website is currently very busy and it may take several attempts to complete the trial software application.

  2. There is a bug in Bento 1.0 that causes Address Book to generate labels that appear onscreen and on the printed page in alpha order rather than by zip code. Fortunately, I’ve uncovered a workaround solution.

    1. With the Address Book application open, select Print from the File menu.
    2. In the Print dialog, select Layout and choose your label type (e.g., Avery Standard 5260).
    3. Next, click the Label tab.
    4. In the dialog drop-down menu item labeled “Addresses,” select your Address Book group from the list (e.g., Distribution List (Bento)).
    5. In the drop-down menu labeled “Print in,” click the up and down arrow to select Postal Code Order. A check mark should appear next to this selection.
    6. If the print preview window is supposed to display names and addresses on the entire page and only a few appear in the first few rows of the left column, drag the Zoom slider to the right and then back to the left.
    7. Afterwards, click the Print button.

    This particular system behavior and my workaround solution was submitted to FileMaker, the developer of Bento, via this online link:

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