Deleting a Mail account while saving its messages


From today’s mail bag:

What is the preferred way to delete an email account under Apple Mail (mail included with Tiger) without erasing all the email messages associated with the account? I know by default Apple Mail wants to delete all the messages associated with that account, which really throws us PC consultants off who are used to doing this under Outlook. I imagine there are several approaches to this, I am curious what seems to be the easiest.

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3 Comments

Filed under Apple Software, Mail Bag

3 responses to “Deleting a Mail account while saving its messages

  1. One option is to run the Archive Mailbox procedure in Mail before deleting the account.

    Select Mailbox->Archive Mailbox, then choose the destination folder where you want to save the archive.

    Mail archives the mailboxes as .mbox packages. If you’ve already archived a mailbox, Mail does not overwrite the existing file but appends a number to the filename to create a new version of it. If you need to restore messages, you can import an archived .mbox file as “Mail for Mac OS X.”

    http://www.macosxhints.com/article.php?story=20071117063331802

    The limitation of the above procedure is that you can only archive one mailbox at a time. Using the Finder, you can back up all your messages and folders as a single zip archive (that you can later restore elsewhere). First, navigate to the Mail directory located in your personal Library folder:

    ~/Library/Mail

    With the Mail folder highlighted, select the Compress function from the File menu (if you’re running Tiger, choose Create Archive).

    A third option is to use the shareware program called Email Backup Pro ($10) that is compatible with both Tiger and Leopard and works with Mail, Entourage, and Eudora.

    http://www.versiontracker.com/dyn/moreinfo/macosx/30916

  2. i can’t seem to be able to delete or
    remove mac mail from mail server,

    • Orvo, can you provide a few details about the mail deletion problem, such as any error messages that appear onscreen? Also, knowing your version of Mac OS X and Mail.app (Apple menu -> Mail -> About Mail) would provide a starting point in the troubleshooting process. I’m running Mail v3.5.

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